Student Event Information Form

Student ActivitiesStudent Event Information Form

A Student Event Information Form (SEIF) may not be submitted prior to club registration. Clubs may submit a request for meetings or an open house upon the submission of a club registration form. This form is to be used for all virtual and in-person events, programs, workshops, etc.

On-campus events should be submitted 3 weeks in advance. Events that require contracts, solicitation of funds, film screenings, etc should be submitted at least 4 weeks in advance. Virtual events with films screenings and/or guest speakers should be submitted 2 weeks in advance.

Use the off-campus trips and off-campus events forms for off-campus trips and events.

The form must be completed by the recognized club/organization's president, treasurer or student government e-board member.

The Office of Student Activities(OSA) will not review or approve any events without all information and required documentation.

The individual submitting this form:

1- Takes full responsibility for the event and acknowledges that it has been authorized/ approved by the sponsoring group.

2- Indicates that all information provided is correct and all inclusive.

3- Indicates that copies of all contracts, agreements, flim clips etc. for this event have been attached to this form.

5- Acknowledges that the filing of false information will result in the immediate cancellation of the event.

6- Acknowledges that the club/organization may not proceed with the event until the OSA/Student Affairs representative approves the event.

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Event Approval Timeline: Please use the timeline below when planning events. This timeline is an estimate of approval once you submit the SEIF with all the required documents.
Solicitation of Funds (4 WEEKS IN ADVANCE)

On Campus Events (3 WEEKS IN ADVANCE)

Virtual Film Screening Events (2 WEEKS IN ADVANCE)

Virtual Events w/ Guest Speaker(s) (2 WEEKS IN ADVANCE)
Name of Student Submitting This Form Name of Student Submitting This Form First Last
Email

The person submitting the form must use their myhunter e-mail.
Name of Group Sponsoring the Event
Co-sponsor
Co-sponsor
Co-sponsor
Outside/Departmental co-sponsor

Please include any outside organization, department or program that will assist with and/or help fund the event. If none type "N/A."
Title/Office Held

This form is to be completed by the president or treasurer of a student club, or an e-board member of the student government.
Title of Event

The title must match the name of the event/program that appears on your budget.
Type of Event
If "Other" please elaborate.
Start Date of Event Start Date of Event / MM / DD YYYY
End Date of Event End Date of Event / MM / DD YYYY
Start Time of Event Start Time of Event : HH MM AM/PM
End Time of Event End Time of Event : HH MM AM/PM
If you are sponsoring an event with multiple dates or recurring event with varying start and end times for each date, please include the dates and/or times.

If none, type "N/A"
Is the event virtual or in-person?

Is the event virtual or in-person? Virtual In person
Platform or Location

If the event is virtual, please indicate the platform, e.g. Zoom, Discord. If the event is in person, please indicate the room number and building location.
If using a virtual platform, provide details such as registration requirements and security features. If the event is in-person, type "N/A."

The zoom ID or link should not be added to your flyer. Please include registration or contact info.
Are you paying a vendor or individual for services rendered for this event?

Are you paying a vendor or individual for services rendered for this event? Yes No

A contract must submitted and approved for any company or individual who is performing a service for your club in exchange for payment. Please consult the CA handbook or contact the CA office for more information.
Anticipated Cost for Vendor and Items $ Dollars . Cents
If none, type $0.00
Itemize all anticipated expenses such as contractor, advertising, software, film license. etc.

If none, type "N/A"
Name(s) of All Guests Artists, Performers, Speakers, Etc.

If none, type "N/A".
All guests and contractors must follow Visitors Center Policy regarding vaccinations and testing. Please consult with the College Association regarding contracts and agreements. College Association contracts are subject to the approval of the College Association. Student organizations and/or its representative(s) may not sign any outside contracts or act as a representative on behalf of the College.
Contract/Agreement Type

All College Association contracts must be signed by the student organization treasurer, president and the College Association Director. All outside/vendor contracts/agreement must by signed by the appropriate College designee and approved by Legal Affairs. Students/non-students may not enter into any legal contract/agreement with anyone or any entity with the exception of the above mentioned.
Number of Expected Guests

Please provide the number an estimate of the number of students who will attend the event.
Are non-CUNY guests attending the event?

Are non-CUNY guests attending the event? Yes No

If non-CUNY guests are attending, a spreadsheet will be created for the event. You must add the names(First and Last name) of your non-CUNY guests to this spreadsheet at least 72 hours prior to the event.
If so, how many non-CUNY guests do you anticipate?

Please provide the number an estimate of the number of students who will attend the event.
Solicitation of Funds

Please provide the following details if you plan to raise funds for a non-profit organization. You must attach the letter of agreement and the organization's 501c3. Student Activities Fee (SAF) cannot be used for events, tablings, campaigns, etc.
Are you soliciting funds for a non-profit organization?

Are you soliciting funds for a non-profit organization? Yes No
Organization Name

The name of the non-profit organization receiving the funds.
Organization Contact Organization Contact First Last
Contact Title
Contact E-mail
Organization Website
Donation Website

The website or webpage where donors will visit to donate money.
Campaign details

Please provide details - include how the the campaign will be advertised, list social media, links, etc.
If you would like your event advertised, please indicate your advertising preferences?

If you would like your event advertised, please indicate your advertising preferences? Instagram Campus Monitors G-blast

Approval of the event does not guarantee that the event will be advertised. The event must be approved at least one week in advance for Instagram, at least three weeks in advance for Campus Monitors and a blast will depend on the event and g-blast schedule.
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